PMO SUPERINTENDENT H/F (MINIER)

To ensure the success of the PMO team under the national superintendent.

KEY ACCOUNTABILITIES:

Capability development and capacity support

• Prepare and mentor the new PMO Superintendent. Provide capacity and back-up support to the Business Improvement Superintendent
• Direct support to CEO, CFO and COO to prepare ExCo and the Clients' Board materials
• Review and support on the preparation of the PMO reports and materials
• Support on the interface with the Client and Lenders

Integration across the organization

• Foster the strategic alignment across the organization, reinforcing the objectives and goals to be pursued
• Support the organization to successfully embed change management initiatives (eg. Operating model, Organizational model, Client way)
• Input and guidance on compliance matters related to the Clients' and Lenders’ requirements
• Provide guidance and support to departments on external reports and materials preparation Perform analysis for senior management

Reporting

• Prepare high-quality and timely reports and materials (eg. Green Book and Board reports, Lenders progress reports)
• Ensure efficient reports and avoid duplication of data and information
• Identify and provide inputs of areas of risk for the business, including prioritization
• Avoid misalignments across areas and increase the level of integration in the organization

Integrated scheduling

• Design and maintain an integrated schedule and its interdependence across areas
• Support on structuring task forces and action plans as required for the business

• Ensure alignment baselines and perform scenario impact analysis for the business planning team

• Assess flexibility to allow quick responses to unwanted events

Registers management

• Ensure the consolidation and alignment across the Clients' registers (eg. Delay register, Action logregister, Commitment register, Lenders’ conditions)
• Provide inputs on priorities and follow-up actions to be discussed with Senior management Inputs to the risk simulation process (P75 analysis on delay and cost overrun)

AUTHORITY/ DECISION MAKING:

• Direct output authority on Green Book and other company’s status reports
• Direct output authority on the Client’s registers (eg. Action log, Risk registers, Commitment registers) Direct output authority on risk rating and “task force” mobilization to address emerging treats

ExCo

• Direct output authority to provide visibility on overall progress status
• Advisory authority on identification of treats and opportunities
• Advisory authority on prioritization and follow-up actions, influences work prioritization across the clients project.

Within the department - Business Planning area

• Auditing authority regarding the alignment with Business plan and with Operational short and long term plans
• Advisory authority on “trigger points” that should trigger Business plan reviews

Within the department – Business Improvement area

• Indirect output authority on Operating model compliance
• Advisory authority on defining business performance measures

Other Functions

• Authority to audit data/information from other areas to ensure data quality and consistence
• Lenders (IFC and other banks)
• Direct output authority on consolidating reports and materials for the Lenders

Formal qualification

• An undergraduate qualification (Bachelors / Honours Bachelors degree) in a relevant Technical (such as Mining, Engineering, Processing, Geosciences) or Business discipline.
• Further educational qualifications that are desirable include: a formal project management qualification (such as PMP and Prince) or a postgraduate qualification (Masters or Doctoral degree or equivalent) in a relevant discipline.
• Must have extensive practical experience in a role and context of similar complexity
• Knowledge of safety policies, procedures and the important role of consistently demonstrating required behaviours and championing safety values

Role-specific:

• This work involves analysis, reflection and the use of data over a longer period of time, in order to anticipate problems. It requires knowledge of the overall clients' system.
• Proven experience in high-quality report and presentation design and preparation. Strong skills in Powerpoint, Think cell and Excel.
• Demonstrated timely, pragmatic and effective decision making drawing on limited inputs and sometimes incomplete information
• Demonstrated understanding of the complexities of internal and external drivers and their impact on strategic decision making
• Experience in Mining or logistics, primarily with an operational background
• Consistently displays a positive and engaged manner
• Facilitate agreement and co-operation using a diplomatic and open approach
• Work with diverse teams and sensitive to local social, political and cultural realities
• Use networks in all stages of decision making to ensure decisions are not made in isolation, though not to the extent that would be seen as abdicating responsibility
• Strives to do things significantly better

Technical competencies:

• Project integration: Assimilate the various components of a project including stakeholder requirements, scope, teams and plans into one execution strategy that ensures effective communications, management and control
• Project control management: The planning, set-up and management of a best practical controls system (people, processes and technologies) covering the full scope of the project
• Planning and scheduling: Sets the planning strategy for the project or programme, determining the overall planning structure, the purpose and design for each level of planning and ensures integration with the rest of the project via the work-breakdown structure.
• Data Integration: The implementation of a system (people, process and technologies) to establish and then maintain the link between key project data that aids the control and reporting on all aspects of the business case and project.
• Project risks management: Optimises project success through the development, implementation and maintenance of a structured, iterative approach that drives early risk identification and analysis affording sufficient time to plan and put in place appropriate treatment actions.