OIM GUINÉE RECRUTE : SENIOR PROJECT ASSISTANT H/F

Reference Number : VN 2024-008
Position Title : Senior Project Assistant
Duty Station : Conakry, Guinea
Classification : G6-1
Type of Appointment : (OYFT) One Year Fixe Terme (01), with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 10 Mai 2024

Established in 1951, IOM is a Related Organization of the United Nations, and asthe leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governmentsand migrants.

Core Functions / Responsibilities:
Working under the direct supervision of the Regional Project Manager based in Conakry, and under the overall supervision of the Head of Programmes, the incumbent will play a pivotal role in supporting the execution of the project in Guinea: "Promoting Intra-Regional Labour Migration for Local Development in West African Countries.", funded by the Italian Agency for Development Cooperation (AICS) and executed by the International Organization for Migration (IOM).
Building on the insights gained from prior projects, namely, 'Bridging together Youth, Diaspora and Local Authorities for an integrated approach to promote employment and address irregular migration in The Gambia, Guinea and Guinea-Bissau' (YDLA), and 'Supporting Local Economic Development in The Gambia, Guinea, and Guinea-Bissau' (SLED), funded by the Italian Agency for Development Cooperation (AICS), the third phase of the project is poised for a strategic undertaking: the territorialization of migration and development.
This phase places particular emphasis on the rural and border regions of Senegal, The Gambia, Guinea Bissau, and Guinea, which are already grappling with significant challenges. Building upon and complementing the activities supported by other national projects aimed at promoting youth employment and addressing irregular migration in the communities of origin, this phase is designed to be more effective in achieving its objectives. Specifically, it aims to maximize youth employment and intra-regional mobility as crucial drivers of local development in the region.
1. Assist in the planning, coordination, implementation, and monitoring of project activities.
2. Support the Project Manager in liaising and working closely with government officers for coordination of project activities.
3. Compile, summarize, analyse, and present information/data on specific project topics, highlighting noteworthy issues for the consideration of appropriate parties.

4. Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, follow-up on administrative actions, etc.
5. Draft status reports; identify shortfalls in delivery, bring them to the attention of the supervisor and suggest corrective measures.
6. Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, and other forms of documentation.
7. Organize meetings, workshops and training sessions; prepare training materials and participate in the delivering of capacity building workshops.
8. Respond to complex information requests and inquiries; set up and maintain files/records.
9. Participate in meetings and conferences; maintain effective liaison and coordination with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project.
10. Monitor work of implementing partners and report any non-compliance to the supervisor.
11. Provide inputs for the development of Standard Operations Procedures (SOP) and concept papers and provide general support for the development of new projects.
12. Provides guidance/training and assist in coordinating and monitoring work of other staff in the unit; may supervise other staff as assigned.
13. Perform other related duties as assigned.

Required Qualifications and Experience:
Education
• Bachelor’s degree in political or social sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with four (04) years of relevant professional experience.
• School diploma with six (06) years of relevant experience.
Experience
• Experience and/or knowledge of project management, labour laws, labour migration, diaspora engagement policies;
• Experience with International Organizations is a considerable advantage; migration governance is a distinct advantage;
• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
• Knowledge of migration, labour and trade institutions and processes is a distinct advantage.
Skills
• Excellent verbal and written communication skills;
• Excellent organizational and time management skills;
• Capacity building and training facilitation skills ;
• Computer literate including use of Microsoft Office, Sharepoints;

Languages

• For this position, fluency in English and French is required (oral and written).
• Working knowledge of National languages is an advantage.
Notes:
Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).
Required Competencies:
The successful candidate is expected to demonstrate the following values and competencies:
Values - all IOM staff members must abide by and demonstrate these five values:
• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators level 2
• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
IOM’s competency framework can be found at this link:
https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external. pdf
Competencies will be assessed during a competency-based interview.
Other:
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.
Vacancies close at 23:59 local time Conakry, Guinea on the respective closing date. No late applications will be accepted.

How to apply:

Interested candidates are invited to submit their applications directly to HRrecruitmentunit@iom.int by 10 Mai 2024 at the latest, specifying the vacancy reference number VN 2024-008 and Position Title in the subject line.
Only shortlisted candidates will be contacted.
Posting period: From 25. Avril.2024 to 10. Mai.2024

No Fees:
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.