OIM GUINÉE RECRUTE : UN FINANCE ASSISTANT (H/F)

OIM GUINÉE RECRUTE UN(E) FINANCE ASSISTANTE

Référence du poste : Conakry/SVN/0013/2023

Position Title : Finance Assistant
Position Grade : G4
Duty Station: CONAKRY
Position Number: TBD
Job Family : FINANCE
Organizational Unit : 10008355
Is this a Regional, HQ, MAC, PAC, Liaison Office, or a Country Office based position? : GUINEA

Position rated on : 14 Sept 2023
Reports directly to : 20072610 (National Finance Officer)
Number of Direct Reports : Not applicable
Type of Contract : SST Graded

SECTION 2
Organizational Context and Scope
Under the direct supervision of the National Finances Officer and the general supervision of the Resources Management Officer, the Finance Assistant will be supporting the implementation, monitoring, and control of the office's administrative and financial activities in full compliance with IOM rules and procedures and donor requirements. More specifically, he/she will have the following responsibilities

SECTION 3
Responsibilities and Accountabilities

• Control accounting documents.
• Verify that all supporting documents and signatures are obtained before payments are finalized,
• Check invoices and monitor that the equipment, supplies or services to which they refer have been duly received or provided before proceeding with the payment request.
• Register payment of migrant assistance fees and other financial transactions via the orange Money platform.Verify quality and complete documentation prior to any payment via OM, generate thepayment report and justify advances on time.
• Enter accounting transactions in PRISM software for assigned roles.
• Prepare project financial reports in accordance with reporting deadlines and IOM procedures.
• Carry out monthly accounting closing operations and prepare accounting submissions to be sent to RAS (Regional Accounting Support).
• Provide technical advice and answer questions related to financial procedures.
• Any other tasks and responsibilities that may be assigned.

SECTION 4
Required Qualifications and Experience
EDUCATION

• Bachelor’s degree in business administration, Accounting, Finances, or related fields with two years proven relevant professional experience in the above fields, or,
• High School diploma with at least four years of relevant professional experience.

EXPERIENCE

• Proficient in Microsoft Office applications e.g., Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage.
• Experience in international organizations or United Nations agencies.
• Personal commitment, flexible working hours and the ability to work efficiently and harmoniously under pressure in a multicultural environment

SKILLS

• In depth knowledge of the broad range of migration related subject areas dealt with by the Organization; and,
• Knowledge of UN and bilateral donor programming.
• Knowledge of rules and regulations.
• Excellent computer skills, especially in Word & Excel; Strong interpersonal & intercultural skills;
• Attention to detail, ability to organize paperwork in a methodical way;
• Discreet, details and clients-oriented, patient and willingness to learn new things;

SECTION 5
Languages
REQUIRED
For this position, fluency in English and French (oral and written) is required..
DESIRABLE
Working knowledge of another international language is an advantage

SECTION 6
Competencies
The incumbent is expected to demonstrate the following values and competencies:
VALUES - All IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

CORE COMPETENCIES - Behavioural indicators – Choose a level.

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Les dossiers de candidature devront comprendre :

• Lettre de motivation indiquant le titre et numéro du poste
• Curriculum Vitae à jour
• Références des 03 derniers Superviseurs directs (Nom, email, nom du service et Contact téléphonique)

Toutes les candidatures seront envoyées en ligne au plus tard le 03 Octobre 2023 à travers l’adresse suivante : HRrecruitmentunit@iom.int avec pour objet le titre du poste Finance Assistant, (G4) et la référence du poste.

Les dossiers incomplets ne seront pas examinés et seuls les candidats sélectionnés seront contactés pour un entretien.

L’OIM Guinée se réserve le droit, d’arrêter le processus de recrutement à tout moment dès la réception de candidatures qui correspondent au profil recherché.

Les candidatures féminines sont encouragées