OIM RECRUTE : PROJETCT ASSISTANT AICS H/F

Reference Number : VN 2023-018
Position Title : Project Assistant AICS
Duty Station : Conakry, Guinea with a possible duty travel to Koundara prefecture.
Classification : G5-1
Type of Appointment : One Year Fixed Term (OYFT) Graded, with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 04 December 2023
Established in 1951, the International Organization for Migration (IOM) is the United Nations' premier migration agency and a leading intergovernmental organization in the field of migration. It collaborates closely with governmental, intergovernmental, and non-governmental partners, with a dedicated mission to foster humane and well-organized migration for the collective benefit. This is achieved through offering services and counsel to both governments and migrants.
Working under the direct guidance of the Regional Project Manager based in Conakry, and under the overall supervision of the Head of Programmes, the incumbent will play a pivotal role in supporting the execution of the project in Guinea: "Promoting Intra-Regional Labour Migration for Local Development in West African Countries.", funded by the Italian Agency for Development Cooperation (AICS) and executed by the International Organization for Migration (IOM) in Guinea.
Building on the insights gained from prior projects, namely, 'Bridging together Youth, Diaspora and Local Authorities for an integrated approach to promote employment and address irregular migration in The Gambia, Guinea and Guinea-Bissau' (YDLA), and 'Supporting Local Economic Development in The Gambia, Guinea, and Guinea-Bissau' (SLED), funded by the Italian Agency for Development Cooperation (AICS), the third phase of the project is poised for a strategic undertaking: the territorialization of migration and development.
This phase places particular emphasis on the rural and border regions of Senegal, The Gambia, Guinea Bissau, and Guinea, which are already grappling with significant challenges. These areas have been further impacted by mobility restrictions imposed in response to the Covid-19 pandemic. Building upon and complementing the activities supported by other national projects aimed at promoting youth employment and addressing irregular migration in the communities of origin, this phase is designed to be more effective in achieving its objectives. Specifically, it aims to maximize youth employment and intra-regional mobility as crucial drivers of
local development in the region.
Core Functions / Responsibilities:
1. Assist in implementation of project activities in accordance with the work plan, the M&E plan and in compliance with internal administrative processes.
2. Assist in organization of workshops, training sessions, and events to support operationalization the diaspora engagement policy; engaging relevant project stakeholders and partners, and taking care of other financial, logistical and administrative issues of project’s activities.
3. Support the Project Manager in liaising and working closely with government officers for coordination of project activities.
4. Inform the Project Manager of any identified shortfalls in delivery and budget overruns, in timely manner.
5. Assist the Project Manager with the coordination of diaspora mapping with relevant ministries and IOM offices, identifying and implementing diaspora mentorship and knowledge transfer initiatives.
6. Compile, summarize, and present basic information/data on the assigned project.
7. Maintain excellent communication with relevant national stakeholders, private sectors and project partners.
8. Undertake duty travels as required providing technical assistance to project staff and implementing partners and compile field monitoring reports highlighting implementation challenges and solutions.
9. Draft periodic reporting, briefing notes, visibility products and project factsheets in line with donor visibility requirement and internal guidelines.
10. Perform other duties as required.
Required Qualifications and Experience:
Education
• University degree in Law, Social Sciences, Migration Studies, Development Studies, Human Rights, Business Administration, Economics or a related field from an accredited academic institution, with three years of relevant professional experience, preferably in administrative and project management support or similar roles; or
• Completed High School degree from an accredited academic institution, with five years of relevant professional experience.
Experience
• At least three years of work experience in community development and/or migration management with non‐governmental organizations, international governmental organizations or government institutions;
• Experience and/or knowledge of labour laws, labour migration, diaspora engagement policies or migration governance is a distinct advantage;
• Experience with International Organizations is a considerable advantage;
• Experience in administrative-accounting tasks;
• Personal commitment, efficiency, flexibility, drive for results;
• Capacity to work effectively and harmoniously within a team of colleagues from varied cultures and professional backgrounds, and respect for diversity and gender equality;
• Team work oriented but with a capacity to work independently;
• Computer literate including use of Microsoft Office;
• Excellent command of English;
• Knowledge of migration, labour and trade institutions and processes is a distinct advantage.
Skills
• Excellent verbal and written communication skills;
• Excellent organizational and time management skills;
Languages
• For all applicants, fluency in Frech and English is required (oral and written).
• Working knowledge of other UN languages.is an advantage.
• National languages is an advantage

Notes:
Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).
Required Competencies:
The successful candidate is expected to demonstrate the following values and competencies:
Values - all IOM staff members must abide by and demonstrate these five values:
• Inclusion and respect for diversity: Respects and promotes individual and cultural differences.
Encourages diversity and inclusion.
• Integrity and transparency: Maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators level 1
• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
IOM’s competency framework can be found at this link: https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p df
Competencies will be assessed during a competency-based interview.
Other:
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.
Vacancies close at 23:59 local time Conakry, Guinea on the respective closing date. No late applications will be accepted.
How to apply:
Interested candidates are invited to submit their applications directly to HRrecruitmentunit@iom.int by 04 December 2023 at the latest, specifying the vacancy reference number VN 2023-018 and Position Title in the subject line.

Only shortlisted candidates will be contacted.
Posting period:
From 20. November.2023 to 04. December.2023
No Fees:
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.