Guiding Principles

  • Live out the Organization’s Values & Culture.
  • Adapt to Organization’s Health, Safety, and Environmental Policies & Guidelines.
  • Implement the Organization’s Quality Management System (policies, processes, procedures, work instructions, and guidelines).
  • Contribute proactively to the improvement of the Organization’s results, systems, and practices through effective engagement and involvement.

Basic Responsibility

Collaborate with HR to maintain policies as necessary. Manage executives' schedules, calendars and appointments. Manage relationships with vendors, service providers …Manage legal contracts. Perform review and analysis of special projects and keep the management properly informed. Ensure security, integrity and confidentiality of data.

Accountability & Responsibility

Scope of Accountability

  • Ensure group corporate governance is maintained at highest standard, act as liaison with the board of directors to ensure protocol compliance
  • Organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety.

Main Responsibilities

  • Duties include, but are not limited to the following:Cascade General and Administrative Policies and ensure full compliance amended policies and procedures will be provided
  • Manage HSE to ensure a safe and healthy working environment.
  • Ensure compliance to requirements and timely/accurate reporting to

public agencies)

  • Manage the Security at offices, yards,and remote locations,Manage all vis issuance, ticketing,accommodation, and transportation for clients, suppliers, employees andthird party service providers.
  • Ensure all company vehicles are keeping a log book and maintenance schedule is kept properly.
  • Develop a mechanic that ensures that all electrical gadgets and the offices are closed and kept in condusive manner to enhance smooth operations.
  • Ensure all statutory permit are re-newed on time and avoinding penalties or sactions from the government.
  • Ensure all assets of the company are insured and appropriate claims are filed when applicable.

Required Profile


Bachelor degree in Business Management or


5+ years of experience in similar role

Technical Competencies

  • Knowledge of office management responsibilities, systems and procedures
  • Excellent time management skills and ability to multi-task and prioritise work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Proficient in MS Office
  • Knowledge of human resources management practices and procedures
  • Knowledge of business and management principles

Leadership Competencies

  • Possess personal qualities of Integrity, Respect, and Commitment to corporate values and mission.
  • Vision & Direction- Aware of development in the field; ability to plan own work, with high attention to details needed for flawless execution.
  • Leadership- Focus on goals and commitment to drive execution.
  • Change leadership- demonstrate positive attitude towards change; embrace and cascade change. in own area.
  • High energy with strong drive to achieve objectives; proactive to anticipate and overcome obstacles; high commitment and accountability for own work.
  • Solid Interpersonal, Communication, Collaboration abilities- carry on clear and effective written and verbal communication; demonstrate objectivity, openness and acceptance of others ideas.


  • Fluency in languages: English, French is a plus.

Other Requirements (Travel; Working Conditions, etc…)


Key Performance Indicators

  • Optimise office costs
  • Ensure proper information library across all department
  • Ensure we achieve satisfactory customer ratings or feedback



Date de publication